GP Locum: invoices, NHS pension forms and tax for locum GPs

NewGP Locum Pro

Practices book you directly

Your own booking link, with your sessions and your terms. Practices you trust can book straight away without waiting for you to accept. No booking fees.

1
Mark the days you are free
Add your free days, your session details and your terms, once. Repeat them weekly if your weeks look alike.
2
Send practices your link
They see only your free dates, never where you are working. They pick the sessions they want and agree to your terms.
3
Accept the booking to add direct to your diary
Requests arrive as a notification and by email. Accept, change or decline, and accepted sessions go straight into your diary.

Start on your phone or at your desk, then switch to the other.

One set of records. Log a shift on your phone and it syncs to the website. Change something on the website and it's back on your phone.

The GP Locum app's diary, with sessions logged for the month

The GP Locum website's invoices page: what is outstanding, and the invoices for each month

1
Log it on your phone
In a practice, on the train, in a car park. Log it anywhere via the app.
2
Automatic syncing
Get online and everything syncs automatically. Change something on the website and your phone changes too.
3
Finish up at your desk
Raise an invoice, fill in Form A, do the boring bits on a proper screen. Your phone syncs automatically.

Sign in with a code
Pop in your email and we will send you a 6-digit code. No password to forget.
Locked away
Your bank and ID details are scrambled on your own devices, with a key we never get to see. Start on the website and you make the key there and save a recovery code. Start on your phone and you pair the website by scanning a code.
Sync is your call
The app works on its own. Sign in whenever you prefer the website or want a backup copy of your records (in case your phone takes a swim!)

Diary

Log it before you have left the car park

Pick the practice, the date, your rate, and whether it is pensionable. Every practice remembers its usual fee, and regular shifts copy forward. On the website the diary is a proper calendar: click an empty day to add a shift, or drag one to another day to copy it.

Invoices

Invoices without the spreadsheet

Tick the shifts you have not billed yet to produce a PDF, with your bank details and payment terms on it. The numbering looks after itself, and you can mark each invoice sent and paid, so you always know who owes you what.

The same pension forms on the GP Locum website

NHS Pension forms in GP Locum: Form A for each invoice, with the days left before the deadline

NHS PensionGP Locum Pro

Form A and Form B, done for you

The real NHSBSA forms, filled in from the shifts you have logged. The 90% pensionable pay, the employer contribution, your tiered rate and Box J are all worked out, and the 10-week countdown keeps you honest. On the website, each month's Form B sits alongside the Form As that go with it.

The same tax overview on the GP Locum website

The GP Locum tax overview: suggested tax to set aside, and income, expenses and profit for the year so far

TaxGP Locum Pro

Know what to put by for the tax bill

A running figure for the tax bill, worked out from the shifts and expenses you have already added: income tax, National Insurance, student loan and payments on account, updated as the year goes on.

The same quarterly updates on the GP Locum website, with the ones already filed marked

The GP Locum Making Tax Digital screen: the next quarterly deadline, and which of the year's updates are done

Making Tax DigitalGP Locum Pro

Be ready for every MTD deadline

Your Making Tax Digital quarterly updates get put together in HMRC's boxes, with the workbook your bridging software wants, and each deadline counts down so none of them catches you out. We get the figures ready, and you send them through that software.

Mileage, minus the notebook

You have already logged where you worked and when, so the mileage log builds itself: one line a day at the HMRC rate, with the drop after 10,000 miles taken care of.

Expenses

Add them as they happen, filed the way your tax return likes them: indemnity, GMC, memberships, kit, travel.

Statements for your accountant

Income and expenses for a tax year, a quarter or any dates you like, as a PDF or a spreadsheet.

Free to start

90 days free

Everything free for 90 days, and no card needed.

Then the everyday stuff stays free

Diary, invoices, expenses, mileage and statements remain free. Nothing you have already made ever gets taken away.

GP Locum Pro

The pension forms, the tax set-aside, Making Tax Digital updates and the bridging workbook, plus automatic road distances to each practice and practices booking you from your own link, with no booking fees. £5.49 a month or £49.99 a year.

New to locum work?The new locum starter plan: every tax date and figure for your first two years, and 90 days of GP Locum Pro from your first day of locum work. Free with your account.

Common questions

All the FAQs

Free guides and calculators for locum GPs

Clear guides on tax, the NHS Pension and Making Tax Digital, plus free calculators, on our sister site GP Finance Tools. No sign-in needed.

All the guides · All the calculators

Ready? Come on in.

Or get the app on your phone:

Because nobody became a GP to fill in Form B